Terms & Conditions

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Terms & Conditions for Conferences Delegates


All bookings made prior to the conference must be paid in full to guarantee registration. Once payment has been received, an email confirmation and a receipted invoice will be sent. If payment is not made at the time of booking, registration will be provisional to be paid at onsite.

Early Bird Rate

In order to qualify for any 'early bird' rates, booking and payment must be received before the deadline date listed in the conference website.

Substitutions & Cancellations/Refund Policy

Delegates may nominate an alternative person from their organisation to attend up to 24 hours prior to the start of the event, at no extra charge. Should substitution not be possible, cancellation charges apply as follows:

  • 9 to 12 weeks or more prior to start of event: 10% on the registered fee
  • 5 to 8 weeks prior to start of event: 50% on the registered fee
  • 4 weeks or less prior to start of event: No Refund

All substitutions and cancellations/ Refund policy must be received in writing

Access Requirements

Delegates should advise of any special access requirements at the time of registration.

Visa Information

Keeping in view of increased security measures, we would like to request all the participants to apply for Visa as soon as possible.

Longdom Group SA will not directly contact embassies and consulates on behalf of visa applicants. All delegates or invitees should apply for Business Visa only.

Important note for failed visa applications: Visa issues cannot come under the consideration of cancellation policy of Longdom Group SA, including the inability to obtain a visa.

Registration Information

Registration information will be sent to registered delegates by email. Any delegate not receiving the registration information should contact us by email to finance@longdom.com.

Alterations to Programme - Cancellation/ Postponement of Event
  • LONGDOM reserves the right to make alterations to the conference programme, venue and timings.
  • In the unlikely event of the programme being cancelled by LONGDOM, a full refund will be made. Liability will be limited to the amount of the fee paid by the delegate.
  • In the event of it being found necessary, for whatever reason, that the conference is being postponed or the dates being changed, the organisers shall not be liable for any expenditure, damage or loss incurred by the delegate.
  • If by re-arrangement or postponement the event can take place, the booking between the delegate and the organisers shall remain in force and will be subject to the cancellation schedule in paragraph 3.

Views expressed by speakers are their own. LONGDOM cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.

Photography & Filming

For promotional purposes, there may be a professional photographer and video production taking place during the conference. Delegates who do not wish to be filmed or recorded should advise the organisers by email to enquires@longdom.com prior to the event.

Data Protection

By submitting registration details, delegates agree to allow LONGDOM conferences to contact them regarding their services. Delegates who do not wish to receive such communications please email (support@longdom.com) The contact details of registered delegates will be placed on the attendee list which will be passed to sponsoring companies and to all attendees for them to see who is at the conference for the purpose of networking and meetings. Delegates who do not wish to be included on this list should advise at the time of registration.

Websites & Links

The conference and associated LONGDOM conferences websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which LONGDOM conferences takes no responsibility.


It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. LONGDOM conferences cannot be held liable for any loss, liability or damage to personal property.

Speakers Terms & Conditions
  • LONGDOM conferences may use the speaker’s name and presentation materials for promoting delegate attendance at the conference.
  • LONGDOM conferences may use the speaker’s name and presentation materials for promoting delegate attendance at the conference.
  • Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to the conference delegates.
  • Speakers who do not wish to give permission for the above terms and conditions. Please email (support@longdom.com) before the commencement of the conference.
Speakers Interview